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SHRM of Johnson County ByLaws
NAME and AFFILIATION
Section 1.1: Name. The name of the Chapter is SHRM of JOHNSON COUNTY (herein referred to as the "Chapter").
Section 1.2: Affiliation. The Chapter is affiliated with the Society for Human Resource Management (herein referred to as "SHRM").
Section 1.3: Relationships. The Chapter is a separate legal entity from SHRM. It shall not be deemed to be an agency or instrumentality of SHRM or of a State Council and SHRM shall not be deemed to be an agency or instrumentality of the Chapter. The Chapter shall not hold itself out to the public as an agent of SHRM without express written consent of SHRM. The Chapter shall not contract in the name of SHRM without the express written consent of SHRM.
The purposes of this Chapter, as a non-profit organization, are:
To advance the Profession and Serve the Professional:
The Chapter supports the purposes of SHRM, which are to promote the use of sound and ethical human resource management practices in the profession and:
a. to be a recognized world leader in human resource management;
b. to provide high-quality, dynamic and responsive programs and services to our customers with interests in human resource management;
c. to be the voice of the profession on human resource management issues;
d. to facilitate the development and guide the direction of the human resource profession; and
e. to establish, monitor and update standards for the profession.
The fiscal year begins on the first day of January and concludes on the thirty-first day of December of each year.
Section 4.1: Qualifications for Membership. The qualifications for membership in the Chapter shall be as stated in Section 4.4 of this Article. To achieve the mission of the Chapter there shall be no discrimination in individual memberships because of race, religion, sex, age, national origin, disability, veteran’s status, or any other legally protected class.
Section 4.2: Non-transferability of Membership. Membership in the Chapter is neither transferable nor assignable.
Section 4.3: Individual Membership. Membership in the Chapter is held in the individual’s name, not an organization with which the member is affiliated. Membership is an annual membership renewable on a rolling calendar year basis.
Section 4.4: Membership Classes. Persons who are engaged primarily in the practice of human resources, education related to human resources, consultants in the human resource field, and students are eligible for membership as listed below. Membership classes are as follows:
a. HR Practitioner: HR Practitioners are currently employed in the field of Human Resources; perform at least 50% of their duties in professional Human Resources work or are 100% accountable for the HR functions in their organization, or are faculty members in the area of human resources at an accredited institution. HR Practitioners who were previously employed in the field of HR as a practitioner but are seeking employment may be members in this category. HR Practitioners may be National SHRM members but are not required by the Chapter to be National SHRM members. HR Practitioners may hold office and are eligible to vote.
b. Consultants: Consultants may become Chapter members if they are currently employed in a field related to or supporting Human Resources and maintain National SHRM membership during the time they hold Chapter membership. Consultant members may hold office and are eligible to vote.
c. Students: Student members may be full time undergraduate students with an emphasis in Human Resources at an accredited college without a SHRM Student Chapter. Student members are eligible to vote but may not hold office in the Chapter.
d. Lifetime Members: Past Presidents of the Chapter who complete their terms and leave service in good standing are given a lifetime chapter membership and are not required to pay chapter dues. Others may be nominated and approved for this membership class at the discretion of the Board of Directors. Lifetime Members may hold office and are eligible to vote.
Members of the Chapters who are National SHRM members shall designate SHRM of JOHNSON COUNTY (0515) as their primary chapter.
Section 4.5: Application for Membership. Application for membership shall be on the Chapter website. All applications shall be reviewed and be subject to approval by the Director of Membership on behalf of the Board of Directors. New members shall be afforded full membership rights in accordance with Section 4.4 from the date of application approval by the Director of Membership or their designee. Membership is on a rolling calendar year. Application for membership shall be made via web access as may be approved by the Membership Committee in accordance with these By-Laws.
Section 4.6 Voting. Each member of the Chapter shall have the right to cast one vote on each matter brought before a vote of the members. Votes may be cast electronically.
Section 4.7 Dues. Annual membership dues shall be established for the next year by the board of Directors prior to the mailing of renewal notices with either by mail or electronic mail at least 30 days in advance of their effective date.
Section 5.1: Regular Meetings. Regular meetings of the members shall be held on the third Thursday of each month or as otherwise determined by the Board of Directors. A monthly meeting is not held in September due to the Kansas State Conference.
Section 5.2: Annual Meetings. The annual meeting of the members for electing Directors and Officers, and conducting other appropriate business shall be held in a month designated by the Board of Directors. This meeting may be held virtually with voting done by electronic means. Elections of Directors shall be determined based upon a majority of those members casting votes in the election.
Section 5.3: Special meetings. Special meeting of the Chapter may be called by a majority vote of the Board of Directors or by the President for any specific stated purpose.
Section 5.4: Notice of Meetings. Notice of annual, special or regular meetings shall be given to all members at least seven days prior to the meeting.
Section 6.1: Power and Duties. The Board of Directors (also referred to as the "Board") shall manage and control the property, business and affairs of the Chapter and in general exercise all powers of the Chapter.
Section 6.2: Officers. The regular officers of the Chapter shall be a President, President-Elect, Immediate Past President, Director of Finance, Director of Membership, Director of Programs, Director of Communication, Director of Marketing and Public Relations, Director of Government and Legislative Affairs, Director of Diversity, Director of Awards and Recognition, Director of Workforce Readiness, Director of Certification, Director of Social Media and Director of Student Relations. These officers shall be elected by the members for a term of one year with such term requiring re-election each year. No Director may serve more than 3 consecutive terms.
The Association shall require the President to hold national membership in the Society of Human Resource Management (SHRM). The Chapter shall pay national membership dues for the President during his/her year in office, or if that individual's employer already sponsors national dues, the Chapter will provide an educational allowance up to the amount of a national membership for use toward attending SHRM leadership programs. The regular officers and directors set forth above shall comprise the Board of Directors.
Section 6.3: Qualifications. All candidates for the Board of Directors must be HR Practitioners, Consultants or Lifetime members and in good standing at the time of nomination or appointment and for their complete term of office. Per SHRM By-laws, the President must be a current member in good standing of SHRM throughout the duration of his/her term of office. The Chapter requires all Board Members to be a current member in good standing of SHRM at the time of nomination or appointment and throughout the duration of his/her term of office.
Section 6.4: Nomination and Election of Officers. The President, with approval of the Board of Directors, shall appoint a nominating Committee. The Committee shall present a slate of officers for approval by the membership. The President-Elect position is a two-year commitment, progressing the second year to President. The slate of officers will be presented to the membership through common and available methods of communication, including electronic mail, posting on the Chapter’s web-site, and monthly meetings at least 30 days prior to the annual election. The slate of officers must be approved by a combined majority of the membership present at the Annual Meeting of the Chapter and those members voting electronically on or before December 31st.
Section 6.5: Tenure of Office. No regular officer or member of the Board of Directors may serve more than three consecutive terms in the same office, with the exception of a partial term served as the result of a vacancy as described in Section 6.6. Officers and Board of Directors are elected for terms of one year but may be re-elected to serve no more than three consecutive terms in the same office. All elected officers shall assume the duties of the office to which they are elected on the first day of January.
Section 6.6: Vacancies. Any vacancy in the Board may be filled for the unexpired term by appointment of the President with the consent of the Board of Directors. Whenever a vacancy occurs in an elective office, the Board of Directors shall appoint a member to fill such office for the unexpired portion of the term.
Section 6.7: Board of Directors Quorum. Of the members comprising the Board of Directors, a simple majority shall constitute a quorum for conducting business, and a majority vote of these Board of Directors members shall govern. If there is not a quorum, a vote on business brought before the Board may be conducted through use of ballot of Board members transmitted through United States mail or electronic mail, or through a voice-vote of Board members on a telephone conference call. Votes on business of the Chapter conducted through United States mail, electronic mail, or voice-vote of Board members on a telephone conference call shall require a majority of Board members to pass a motion, subject to any additional requirements for Contractual Arrangements pursuant to Article 11 below.
Section 6.8: Board of Directors. The Board of Directors shall direct the overall activities of the Association. It shall see that established policies are carried out, and shall propose new policies as necessary for approval by the membership. It shall see that programs and activities consistent with the objectives of the Chapter are maintained. Members of the Board of Directors should attend all monthly membership and Board of Directors meetings, participate in the development and implementation of short-term and long-term strategic planning for the Chapter, and represent the Chapter in the human resource community.
Section 6.9: Removal of Director and Officer. Any Officer or Director may be removed from office, with cause, upon an affirmative vote of two-thirds of the entire Board of Directors at a duly constituted Board of Directors meeting. The Officer or Director shall be entitled to notice and an opportunity to be heard by the Board prior to any termination action being imposed.
The responsibilities of each member of the Board of Directors shall be as outlined in the position descriptions maintained by the Chapter Management Professional and distributed to the Chapter Board. The position descriptions are subject to change as deemed necessary by the President and/or the Chapter Board.
Section 7.1: The President. Provide leadership to the local Chapter consistent with state, area and national Society policy, strategies and objectives. Responsible for operating the Chapter effectively so that the needs of the members are met. Communicates programs and activities to membership. Serve as a voting member of the State Council. He or She shall be a current member in good standing of SHRM throughout the duration of his/her term of office.
Section 7.2: The President-Elect. The second ranking elected officer in the Chapter and generally assumes the highest elected position at the conclusion of one year as President-Elect. This position tracks the SHAPE plan throughout the year and files the SHAPE with SHRM at the end of the calendar year. Additional duties include succession planning for the upcoming year and serve as the SHRM Foundation advocate for the Chapter. He or She shall be a current member in good standing of SHRM throughout the duration of his/her term of office.
Section 7.3: Director of Membership. The Director of Membership will coordinate the membership renewal process, new membership drive, general membership activities, and is responsible for the new member approval process. This position will coordinate networking opportunities for the Chapter as well as survey members on behalf of the Chapter. In addition, the Director shall perform other duties as directed by the President and Board of Directors. He or She shall be a current member in good standing of SHRM throughout the duration of his/her term of office.
Section 7.4: Director of Finance. The Director of Finance shall account for all organizational financial and insurance matters, and shall supervise the disbursements, provide necessary financial statements including budgeting, and insure standard and accepted financial practices are in place for the Chapter. The Director of Finance will publish a financial report in the newsletter semi-annually. This position will ensure proper federal and state filings occur as required and oversee any financial audits or reviews. In addition, the Director of Finance shall perform other duties as directed by the President and Board of Directors. He or She shall be a current member in good standing of SHRM throughout the duration of his/her term of office.
Section 7.5: Immediate Past President. The Immediate Past President supports the President in fulfilling the goals and objectives of the Board of Directors by providing continuity to established programs and additionally may serve as liaison with other local Chapters and organizations. He or She shall be a current member in good standing of SHRM throughout the duration of his/her term of office.
Section 7.6: Director of Programs. The Director of Programs will budget for and coordinate the programs and speakers for the monthly meetings and quarterly breakfast meetings. The position will provide the Board monthly program evaluations, as well as obtain HR Certification Institute certifications for our monthly programs. In addition, the Director of Programs will perform other duties as directed by the President and the Board of Directors. He or She will be a current member in good standing of SHRM throughout the duration of his/her term of office.
Section 7.7: Director of Communications. The Director of Communications will be responsible for internal chapter communication including publishing a monthly newsletter announcing meeting information, upcoming events and other pertinent data. This position will keep the website updated with the newsletter and current announcements. In addition, the Director of Communications shall perform other duties as directed by the President and the Board of Directors. He or She will be a current member in good standing of SHRM throughout the duration of his/her term of office.
Section 7.8: Director of Marketing and Public Relations. The Director of Marketing and Public Relations is responsible for external communication on behalf of the Chapter. This position also is responsible for obtaining sponsorships for the monthly meetings, providing news releases to the media, and is the primary contact for the news media for human resource issues. In addition, the Director of Marketing and Public Relations shall perform other duties as directed by the President and the Board of Directors. He or She will be a current member in good standing of SHRM throughout the duration of his/her term of office.
Section 7.9: Director of Government and Legislative Affairs. The Director of Government and Legislative Affairs will be responsible to develop a communication channel to share information on human resource legislative issues with our Chapter members, and work with our Kansas state chapter Legislative Affairs Director and lobbyist. In addition, the Director of Government and Legislative Affairs shall perform other duties as directed by the President and the Board of Directors. He or She will be a current member in good standing of SHRM throughout the duration of his/her term of office.
Section 7.10: Director of Diversity. The Director of Diversity will be responsible to insure that Diversity issues are represented at the Chapter. Encourage at least one diversity presentation/program per year and represent diversity-related groups to the chapter through other programs such as Diversity Spotlight, seminars, etc. In addition, the Director of Diversity shall perform other duties as directed by the President and the Board of Directors. He or She will be a current member in good standing of SHRM throughout the duration of his/her term of office.
Section 7.11: Director of Awards and Recognition. The Director of Awards and Recognition shall document awards and recognition for the chapter and its members. This position will perform other duties as directed by the President and the Board of Directors. He or She will be a current member in good standing of SHRM throughout the duration of his/her term of office.
Section 7.12: Director of Workforce Readiness. The Director of Workforce Readiness shall look for opportunities in the community to affect employment circumstances from an individual's job search to an organization's outplacement program, as well as guidance for a student's career search or managing a mid-life career transition. The Director of Workforce Readiness will perform other duties as directed by the President and the Board of Directors. He or She will be a current member in good standing of SHRM throughout the duration of his/her term of office.
Section 7.13: Director of Certification. The Director of Certification will be responsible to lead, plan, and promote certification with the focus on increasing the number of chapter members who are certified PHR/SPHR by the Human Resource Certification Institute. In addition, the Director of Certification shall perform other duties as directed by the President and the Board of Directors. He or She will be a current member in good standing of SHRM throughout the duration of his/her term of office.
Section 7.14: Director of Social Media. The Director of Social Media shall create and maintain social media sites for the chapter to attract, communicate, engage, and retain members. The Director of Social Media will perform other duties as directed by the President and the Board of Directors. He or She will be a current member in good standing of SHRM throughout the duration of his/her term of office.
Section 7.15: Director of College Relations. The Director of College Relations will communicate with local faculty/colleges to provide classroom visits to discuss HR topics, the Chapter, internships/scholarships, SHRM membership, etc. Act as mentor to college students seeking a career in HR. In addition, the Director of College Relations shall perform other duties as directed by the President and the Board of Directors. He or She will be a current member in good standing of SHRM throughout the duration of his/her term of office.
Section 8.1: Committees. The establishment of both standing and ad-hoc Committees shall be the right of the Board of Directors.
Section 8.2: Committee Organization. Committees in addition to the Nominating Committee are established by resolution of the Board of Directors.
Section 8.3: Committee Chairpersons. Appointment of Chairpersons to Committees is the responsibility of the President and President-Elect. The Chairperson and the President will seek interested members to participate in Committee activities. Special Committees or task forces may be organized by the President to meet particular Chapter needs. The Committee chair is responsible for submitting reports to the President. Committee Chairpersons are invited to attend Board meetings but have no voting rights.
Ballots transmitted to members through United States mail or electronic mail may be used for the election of Directors provided the Chapter has had at least one in-person meeting that year. Elections of Directors shall be determined based upon a majority of those members casting votes in the election either through paper ballot or electronic means. Electronic voting may be used for voting on other Chapter business as deemed appropriate by the Board of Directors. Other business may include any voting by the Board or general membership including amendments to the By-laws.
Section 10.1: The Chapter adopts SHRM's Code of Ethical and Professional Standards in Human Resource Management for members of the Chapter in order to promote and maintain the highest standards among our members. Each member shall honor, respect and support the purposes of this Chapter and of SHRM.
Section 10.2: The Chapter shall not be represented as advocating or endorsing any issue unless approved by the Board of Directors. No member shall actively solicit business from any other member at Chapter meetings without the approval from the Board of Directors.
Section 10.3: The mission of the SHRM of JOHNSON COUNTY chapter is to promote professional development. It is considered inappropriate to use the meetings and membership lists as a means to solicit your products or services.
Section 10.4: The Chapter will not discriminate on any such basis with respect to its activities, programs and policies.
Contractual Arrangements with individuals or organizations may only be undertaken following a two-thirds vote of the Board of Directors, and development of a written description of the work to be performed, the length of the contract, the fee to be paid, and the reporting relationship of the contractor.
Meetings of the Chapter shall be governed by the rules contained in Robert's Rules of Order (newly revised) in all cases to which they are applicable and in which they are consistent with the Law and the By-laws of the Chapter.
The By-laws may be amended by a majority vote of the Board of Directors and then by a vote of the general membership. Voting will take place as outlined in Article 9 above. Prior notice must be given and such amendment shall not be effective unless and until approved by the SHRM President/CEO or his/her designee as being in furtherance of the purposes of SHRM and not in conflict with SHRM By-laws. Any motion to amend the By-laws shall clearly state that it is not effective unless and until approved by the SHRM President/CEO or his/her designee.
Section 13-1: These By-Laws may be amended at any regular or special meeting of the Chapter providing the above requirements have been met, and upon a vote of a majority of the members present at such meeting or a majority of those who vote electronically.
In the event of the Chapter's dissolution, the remaining monies in the Treasury, after Chapter expenses have been paid, will be contributed to an organization decided upon by the Board of Directors at the time of dissolution (e.g. the SHRM Foundation, a local student Chapter, the State Council, an HR degree program, or other such organization or charity with purposes consistent with those of the Chapter).
Affiliated Chapter status may be withdrawn by the President/CEO of SHRM or his/her designee as a representative of the SHRM Board of Directors upon finding that the activities of the Chapter are inconsistent with or contrary to the best interests of SHRM. Prior to withdrawal of such status, the Chapter shall have an opportunity to review a written statement of the reasons for such proposed withdrawal and an opportunity to provide the SHRM Board of Directors with a written response to such a proposal within a thirty (30) day period. In addition, when the Chapter fails to maintain the required affiliation standards as set forth by the SHRM Board of Directors, it is subject to immediate disaffiliation by SHRM. After withdrawal of Chapter status, the SHRM Board of Directors may cause a new Chapter to be created, or, with the consent of the President/CEO of SHRM and the consent of the body which has had Chapter status withdrawn, may re-confer Chapter status upon such body.
As used in these By-laws, feminine or neuter pronouns shall be substituted for those of the masculine form, and the plurals shall be substituted for the singular number in any place where the context may require such substitution or substitutions.
Note: These revised by-laws are not effective until approved and signed by SHRM CEO or designee.